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ResourceSpace

Purpose: Open source digital asset management (DAM) system for organising, storing, and sharing digital assets.

Last verified: December 2025

Account Details​

  • Notes: Open source digital asset management system
  • Category: SELF_HOSTING
  • Account type: INTERNAL, CLIENT_ACCESS
  • Created: December 2025
  • Account owner: Ben Power

Overview​

ResourceSpace is an open source digital asset management (DAM) system that helps organisations organise, store, and share their digital assets. It provides a centralised repository for images, videos, documents, and other media files.

Key Features:

  • Digital asset management and organisation
  • Collections and featured collections
  • User account management with request system
  • LinkrUI integration for Adobe applications and Google Workspace
  • Customisable header images and branding
  • Docker installation support
  • Subversion-based upgrades
  • User permissions and access control
  • Search and filtering capabilities
  • Metadata management

Installation​

ResourceSpace provides an official Docker image for easy deployment:

  1. Install Docker Engine on your server (Ubuntu 24.04 recommended for best performance)
  2. Install Git: 
    sudo apt update && sudo apt install git -y
  3. Clone the Docker repository: 
    git clone https://github.com/resourcespace/docker.git resourcespace
  4. Edit the db.env file and change default MariaDB passwords to secure values: 
    MYSQL_PASSWORD=change-me
    MYSQL_ROOT_PASSWORD=change-me
    MYSQL_DATABASE=resourcespace
    MYSQL_USER=resourcespace_rw
  5. Build and start the containers: 
    docker compose up --build -d
  6. Check containers are running: 
    docker ps
  7. Visit http://localhost in a web browser to access the ResourceSpace setup page

Important Setup Notes:

  • When setting up ResourceSpace, enter "mariadb" as the Database IP address instead of "localhost"
  • Leave the MySQL binary path field empty

Manual Installation​

ResourceSpace can also be installed manually following the standard installation procedures.

Configuration​

User Account Requests​

ResourceSpace allows users to request accounts with configurable behaviour:

DescriptionConfig Options
Manual creation (default)$user_account_auto_creation=false;
Automatic creation (requires approval)$user_account_auto_creation=true;$auto_approve_accounts=false;
Automatic creation and approval$user_account_auto_creation=true;$auto_approve_accounts=true;
Automatic creation - domain based approval$user_account_auto_creation=true;$auto_approve_domains=[ARRAY OF PERMITTED DOMAINS];

Additional Config Options:

  • $username_from_email (version 10.5+) - Use email as username instead of derived from full name
  • $custom_registration_fields - Add extra fields to the registration form

Customisation​

Header Image:

  • From the top "admin" menu, choose "System" then "System Configuration"
  • Upload a new file to replace the header image

LinkrUI Integration​

Adobe Applications​

LinkrUI provides integration with Adobe applications (Photoshop, Illustrator, InDesign, etc.):

  • Collections and Featured Collections: Browse personal and featured collections
  • Placing and Opening Assets: Hover over thumbnails to place or open assets
  • Uploading Assets: Upload new assets directly from Adobe applications
  • Preferences: Configure thumbnail size, asset cache, and syncing options

Google Workspace​

LinkrUI for Google Workspace connector provides access within Google Docs, Google Slides, and Google Sheets:

  1. Install the LinkrUI for Google Workspace extension
  2. Open a Google Doc, Slide, or Sheet
  3. Select Extensions → LinkrUI for Google Workspace™ → Open
  4. Sign in with LinkrUI account details and activation key
  5. Enter ResourceSpace URL and credentials on the ResourceSpace Login screen

Upgrading​

Using Subversion​

To convert your installation to a Subversion working copy for easier upgrades:

svn co --force https://svn.resourcespace.com/svn/rs/releases/10.7 .

Update to the latest version:

svn update

Troubleshooting:

  • If you get "sqlite[S8]: attempt to write a readonly database" error, use elevated permissions (sudo on Linux, Administrator on Windows)
  • On Windows Command Prompt, escape the ^ character: svn switch ^^/releases/10.7
  • File permissions may change during upgrade - set ownership to www-data user group on Linux
  • Use svn cleanup if the checkout is left in a broken state

Hosting​

Provider: Hetzner Cloud
Project: resource-space (Project ID: 12401568)
Access URL: https://console.hetzner.com/projects/12401568/dashboard

Current Status: No servers currently deployed in this project

Infrastructure Details: See tools/hetzner.md for complete project configuration and management commands.

Use Cases​

  • Digital Asset Management: Centralised repository for images, videos, documents, and media files
  • Team Collaboration: Share and organise assets across teams
  • Client Asset Libraries: Provide clients with access to their brand assets
  • Creative Workflows: Integration with Adobe applications and Google Workspace

References​